Create Your School or Classroom Launch File

Follow these 3 steps to create an launch file, which enables our team to invite an entire group of members and connect parent members to their children in the group directory.

1. Download the template.

The Family File should provide:

  • Group name - include only one group name per field

  • Student’s first and last name

  • Primary guardians’ first and last name and email address (phone number is not required)

  • Secondary guardians’ first and last name and email address (phone number is not required)

Group name and guardian email addresses are required for us to invite via a launch file.

The Staff File provides:

  • Group name (exact name of group on HEARD)

  • Staff’s first and last name, email address and title

  • Designate if staff member should be a group Admin (Yes or No)


2. Add your students, parents and staff.

You can either cut and paste info from an excel directory into the template or export it from your school's student information system. Please make sure that:

  • The column headers are identical in name and order to this file.

  • The file is saved as a csv file (not excel).

  • Each parent must have a unique email address. If they share an email with their spouse, the first name field should include both first names — i.e., “Jane and John.”

Important Notes:

  • Successful inviting is only as accurate as the file itself, so please make sure that names and relationships are correct.  

  • No student’s names will be uploaded to the platform without a guardian email address associated with it. Guardian name fields can be left blank if only an email address is available.

  • For school groups: Once we invite families to their child's class or grade group on HEARD, they'll be automatically added to the school group.  You do not need to create a family file for the school group.

 
Example of how to fill out the Family File

Example of how to fill out the Family File

 

3. Email us your files.

We’ll upload the files to HEARD. An email invite (see below) will be received by every member on each list immediately after the upload. The invite will come from the first Admin listed in the group.

 
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